Legal and Privacy Statement

 LEGAL AND PRIVACY STATEMENT 

British Eventing Support Trust 

Registered Address: Equestrian House, Abbey Park, Stareton, Kenilworth, Warwickshire, CV8 2RN 

Charity Registration Number: 1157610 

Welcome to British Eventing Support Trust’s Legal Notices: 

PRIVACY NOTICE 

British Eventing Support Trust respects your privacy and is committed to protecting your personal data. This Privacy Notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you. 

This privacy notice is provided in a layered format so you can click through to the specific areas set out below:- 

1. IMPORTANT INFORMATION AND WHO WE ARE 
2. THE DATA WE COLLECT ABOUT YOU 
3. HOW IS YOUR PERSONAL DATA COLLECTED 
4. HOW WE USE YOUR PERSONAL DATA 
5. DISCLOSURES OF YOUR PERSONAL DATA 
6. INTERNATIONAL TRANSFERS 
7. DATA SECURITY 
8. DATA RETENTION 
9. YOUR LEGAL RIGHTS 
10. Important information and who we are 

Purpose of this privacy notice 

This privacy notice aims to give you information on how British Eventing Support Trust collects and processes your personal data through your use of this website, including any data you may provide through this website, for example when you sign up to our newsletter, purchase a product or service or take part in a competition. 

It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them. 

Controller 

British Eventing Support Trust is the data controller and responsible for your personal data (collectively referred to as British Eventing Support Trust, “we”, “us” or “our” in this privacy notice). 

We have appointed a data protection champion (DPC) who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPC using the details set out below. 

Contact details 

Our full details are: 

Full name of legal entity: British Eventing Support Trust Name or title of DPC: Jane Hunter-Walsh, General Manager Email address: info@besupporttrust.org.uk 

Postal address: Abbey Park, Stareton, Kenilworth, Warwickshire, CV8 2RN. Telephone number: 0333 335 5604 

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance. 

Changes to the privacy notice and your duty to inform us of changes 

We may make minor changes to this privacy notice where necessary at any time. The currently published version of this privacy notice shall be valid. We will only inform you of changes where there is a material change to your rights, for example in the event of a change in Data Protection law. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us. 

Third-party links 

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit. 

1. The data we collect about you 

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). 

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows: 

• Identity Data includes first name, last name, username or similar identifier, title, date of birth and gender. 
• Contact Data includes billing address, delivery address, email address and telephone numbers. 
• Financial Data includes bank account and payment card details. 
• Transaction Data includes details about payments to and from you and other details of anything you have purchased from us including donations. 
• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. 
• Usage Data includes information about how you use our website and services. 
• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences. 

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice. 

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data, except medical records regarding rider accidents which we are required to compile to allow us to consider applications for support). Nor do we collect any information about criminal convictions and offences. 

If you fail to provide personal data 

Where we need to collect personal data by law, or under the terms of a contract we have with you (i.e. when you apply for support) and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel your application for support but we will notify you if this is the case at the time. 

1. How is your personal data collected? 

We only collect data for direct interaction with you, i.e. when you apply for support, make a donation or when you contact us by post, phone or email or online via our website. 

1. How we use your personal data 

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances: 

• Where we need to perform the contract we are about to enter into or have entered into with you. 
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. 
• Where we need to comply with a legal or regulatory obligation. 

These are the types of lawful basis for processing that we will rely on to process your personal data. 

• Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting the DPC. 
• Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract. 
• Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to. 
• Performance of a task carried out in the public interest 

Generally we do not rely on consent as a legal basis for processing your personal data other than in relation to sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us. 

Purposes for which we will use your personal data 

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. 

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.